In 1996, the Joint Accelerator Conferences Website, JACoW was set up for the publication of EPAC and PAC conference proceedings. As this PAC/EPAC collaboration got underway, it was joined by APAC for its first conference in 1998. Today, fifteen conference series are members of the JACoW Collaboration: ABDW (HB, FLS, ERL, eeFACT, Ecloud, Factories), COOL, Cyclotrons, IBIC (formally BIW, and DIPAC now combined into an international event), IPAC (formally the regional events APAC, EPAC, and PAC), ECRIS, FEL, HIAT, ICALEPCS, ICAP, LINAC, MEDSI, NA-PAC, PCaPAC, RuPAC, SAP, and SRF.
Each conference series agrees to adopt common templates, and to produce JACoW-compatible files of papers for publication at the site. They also agree to abide by terms of reference and boundary conditions which have been put in place to facilitate the training of JACoW editors through hands-on experience in processing during the larger conferences, and also through attendance at the annual JACoW Team Meetings where technical problems related to electronic publication are addressed.
JACoW has thus become a collaboration in electronic publication with Stakeholders and an elected Board of Directors. The Charter (https://www.jacow.org/About/Charter) describes in detail how JACoW functions.
Since 2004, the JACoW Collaboration has developed a Scientific Program Management System (SPMS) based on Oracle software. Originally designed to handle contributions to a scientific conference from abstract submission through to the production of the proceedings, functionality was gradually added and now includes organizational activities, as well as management of delegate and industrial exhibition registration, and refereeing. Over the last three years JACoW has been working with CERN’s Indico development team to add the unique JACoW editing functionality to Indico. Testing of the JACoW-Indico software is currently under way.
More information on JACoW can be found at the website:www.jacow.org