This IPAC edition uses 3 different systems for material submission:
1.SPMS - traditional IPAC system for paper submission and publication in JACoW proceedings. Deadline for paper submission: May 19. Click here to access the submission page.
2.WHOVA -for registration and upload of poster files EXCEPT pre-recorded videos.
3.IPAC21 Website - for upload of pre-recorded videos.
Each presenter should provide a pre-recorded video and a PDF file with the slides used for the video.
Each presenter will receive by email a link to configure his/her “Speaker info page” at WHOVA.
The files will be available to all participants a week in advance of the Conference through the WHOVA platform. All files will be accessible at least 2 weeks after the Conference.
Description of files:
1. A pre-recorded video
A pre-recorded video of about 25 minutes for Invited Talk and 20 minutes for Contributed Talk.
All presentations must be pre-recorded and sent by the date May 14th (updated deadline)
Screen Recording Platforms (Suggested)
If you are not familiar to screen recording, we have some suggestions for you to try and use:
1) Zoom Meetings
The event will use zoom as a tool for live session. If you prefer or want to get familiar with the platform, you can register for free Zoom service and record your own presentation following their instruction. Watch the tutorial here.
2) Power Point
If your full presentation was prepared using Microsoft PowerPoint, you may want to use its native video export feature to record your prerecorded talk.
The following material may also help you preparing your presentation: Tutorial on recording with PowerPoint on Windows Tutorial on recording with PowerPoint on a Mac 3) OBS
This is a free and open source tool available for download and can be installed on GNU/Linux, macOS and Windows.
The following material may also help you preparing your presentation: Tutorial on OBS for presentations OBS tutorial with some good tips on hotkeys for recording
Some useful tips
Having both your screen and camera recorded is strongly recomended. Seeing people during these pandemic times is good!
Your device’s microphone might be enough but if you use the built-in microphone from an earphone that might be even better;
Ensure there will be no interruptions or invasive background noise while you present;
Use natural light from window or door to light up your face, not behind you;
We strongly recommend that you use the laser point tool during the presentation (power point)
Position the recording device on the height of your eyes, so as you speak you are looking to your viewer’s eyes;
Please check your video before sending it to see whether you are happy with the recording.
Make sure you watch your vídeo before sending it. No modifications will be done by the organizing committee.
2. A PDF file with the slides used in the presentation (<10MB, limited by WHOVA)
Upload a PDF file with the slides used in the presentation using the “Speaker info page”. The WHOVA platform allows at most 3 PDF files, each with max size of 10 MB.