The correct use of the JACoW template will ensure the paper is not returned to the author for revision.
The Editor in Chief reserves the right to refuse paper publications that do not meet a reasonable level of preparation.
Below, a few important formatting instructions are highlighted.
Always download the latest template before starting, even if you are an experienced author and/or have downloaded it for a previous conference.
Do NOT reuse the source file from a paper submitted for a previous conference.
Ensure that the template you download corresponds to the version of software you are using. Do NOT convert documents across different platforms, MAC <> PC, or across different versions of Microsoft Word on the same platform. Always use the styles contained in the templates. The styles will automatically ensure correct typesetting and layout.
Papers for invited oral presentations may be up to 5 (five) pages long.
Papers for both contributed oral and poster presentations may be up to 3 (three) pages long.
If contributions contain numerous references, these may be carried over to one extra page. Page limits will be strictly adhered to.
Pages must NOT contain page numbers.
3. Paper Title
The title should use 14 pt bold UPPERCASE letters and be centered on the page.
Units (e.g., GeV), symbols (e.g.,µ) and Acronyms (e.g., LHCb) should follow their standard capitalization.
The names of authors, their organizations/affiliations, and addresses should use 12 pt uppercase and lowercase lettersand be centered on the page.
When there is more than one author, the submitting author should be first, followed by the co-authors. Co-authors should be grouped by affiliation and then listed alphabetically.
A. N. Author, H. Coauthor, Name of Institute or Affiliation, City, Country
P. Contributor1, Name of Institute or Affiliation, City, Country 1also at Name of Secondary Institute or Affiliation, City, Country
Primary authors are kindly reminded that it is their responsibility to check the accuracy of the title and co-authors entered in the JACoW SPMS database. There should be an exact match to those appearing in the paper. This is required to ensure the proper indexing of authors to papers in the published proceedings.
5. Section Headings
Section headings should NOT be numbered. They should use 12 pt bold UPPERCASE and be centered in the column.Section Headings should NOT have a period “.” on the end.
6. Subsection Headings
Subsection headings should NOT be numbered. Subsection headings should use 12 pt italic in Title Case and left aligned in the column.
Subsection Headings should NOT have a period “.” on the end.
Figures must be uniquely numbered with no missing numbers. Figures are numbered in the order they are referred in main text. All Figures must be cited in text, except if directly referred to in the paragraph above, i.e., “This can be seen in the figure below.”
Figure captions should be placed below the figure. Figure captions should be centered if occupying only one line but justified if spanning two or more lines. Captions start with “Figure n:”, NO bold fonts.
Note the colon “:” after the figure number and the period “.” at the end of the caption.
When referring to a figure from within the text, use the abbreviated form, i.e., Fig. 1, unless the reference to the figure is at the start of the sentence as shown below:
Figure 1 shows a schematic view of ...
... as shown in Fig. 1.
Tables must be uniquely numbered with no missing numbers. Tables are numbered in the order they are referred in main text. All Tables must be cited in text, except if directly referred to in the paragraph above, i.e., “This can be seen in the table below.”
The publishing standards of today dictate that tables are to be drawn without vertical lines. See Table 1 in the template.
Table headings should be placed above the table. Table captions should be centered if occupying only one line but justified if spanning two or more lines.
Note the colon “:” after the table number and the absence of a period at the end of the caption. Table heading must be in Title Case.
Table headings should not contain sentences. Any reference to the contents of the table should be made from the text of the paper rather than from within the table caption itself.
When referring to a table from within the text, the convention here is NOT to abbreviate, i.e., always write Table 1.
If a displayed equation requires a number, it should be placed flush with the right margin of the column.
When referring to an equation from within the text, use the abbreviated form, i.e., Eq. (1), unless the reference to the equation is at the start of the sentence as shown below:
Equation (1) describes ...
... as shown in Eq. (1).
References must be uniquely numbered with no missing numbers. References are numbered in the order they are cited in main text. All References must be cited in text.
Always use the EXACT formatting of references and citations in the templates. Examples and details can be found in the Annex B of the full template or on the JACoW website.